Vacant job

Business Support Administrator (Permanent) – Mölndal

We are seeking a highly organised and proactive Business Support Administrator to join our onsite team in Mölndal. This is a permanent position offering a varied and dynamic role supporting site operations in partnership with our customer.

In this role, you will provide professional and effective business, administrative, and HR support, ensuring the smooth coordination of daily activities while maintaining compliance with VWR and customer policies.

Key Responsibilities

Communication & Facilitation

• Act as the central coordination point for administrative processes, supporting associates and stakeholders across the site
• Support Site Management with business projects and ongoing initiatives
• Organise and facilitate meetings on behalf of the Onsite Manager and Site Leadership Team (room bookings, agendas, minutes, and action tracking)
• Maintain and update internal communication platforms
• Coordinate internal communications, announcements, and engagement initiatives
• Arrange site tours and manage visitor access for internal and external guests
• Promote awareness of company and customer initiatives and policy updates

Administration & HR Support

• Coordinate recruitment activities, including seasonal hiring and internship programmes
• Manage end-to-end onboarding for new starters, ensuring timely setup of systems, access, and inductions
• Maintain accurate employee records and organisational data
• Support quarterly staff meetings and Site Management activities
• Coordinate offboarding processes in a compliant and structured manner
• Manage employee access cards and records
• Organise mandatory training (internal and external) to ensure compliance
• Coordinate employee surveys and support analysis of results
• Support people processes such as performance management cycles, salary reviews, holiday tracking, and development programmes
• Plan and coordinate employee wellbeing initiatives (e.g., health checks, vaccinations)
• Support employee engagement activities and events with both VWR and the customer

Reporting & Compliance

• Assist with preparation of Monthly and Quarterly Business Review reports
• Maintain and update organisational charts
• Manage TDM data updates for the European board
• Track and report training completion and compliance
• Monitor deadlines and follow up to ensure compliance requirements are met
• Maintain accurate training records and documentation
• Support skill matrix tracking and compliance across the site

What We’re Looking For

• Strong organisational and multitasking skills
• Experience in administrative and/or HR support roles
• Excellent communication and stakeholder management abilities
• High attention to detail with a structured approach to work
• Ability to manage sensitive and confidential information
• Proficiency in MS Office and HR systems (e.g., Workday is an advantage)
• A proactive, solutions-focused mindset

Why Join Us?

• Permanent role in a globally recognised organisation
• Opportunity to work in collaboration with a leading customer
• Broad and varied responsibilities with strong exposure to business operations
• Inclusive and supportive working environment

If you’re a motivated administrator who thrives in a fast-paced, collaborative setting, we’d love to hear from you.

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